Our Committee of Management

• Provides leadership and direction for the committee.
• Chairs meetings, works closely with staff and families, and ensures Mentone Pre School meets its legal and governance obligations.
• Acts as spokesperson for the Pre School.
• Responsible for staff recruitment and appointment processes when required.
• Guides the committee’s work and helps ensure plans and decisions are followed through smoothly. 
• Leads and recruits within the community for any sub-committees related to capital works.

President@
mentonepreschool.com.au

• Supports the President and steps in when needed.
• Leads grant applications to secure funding for improvements at Mentone Pre School, including researching quotes and invoicing, writing, submitting, and tracking outcomes. 
• Often involved in any sub-committees related to capital works and chairs where required.

vicepresident@
mentonepreschool.com.au

• Keeps the committee organised and connected.
• Prepares and shares meeting agendas and minutes, tracks action items and helps ensure decisions are followed through.
• Handles correspondence, maintains official records and supports the President to keep meetings running smoothly and on time.
• Coordinates the Annual General Meeting and assists with key governance tasks across the year.

Secretary@
mentonepreschool.com.au

• Looks after Mentone Pre School’s finances and keeps records accurate and up to date.
• Prepares monthly financial reports, manages payments and reimbursements, and works with our accountant (KALC Commercial Services) to keep records accurate and compliant. 
• Completes any annual funding statements for the Department of Education and Service Agreement Compliance Certification.
  
  Treasurer@
  mentonepreschool.com.au

• Helps maintain Mentone Pre School’s high standards and compliance with Department of Education and ELAA requirements.
• Reviews and updates policies and procedures, ensuring any changes are communicated and available for families on the website and in the Pre School foyer.
• Supports the Quality Improvement Plan (QIP), and works closely with the Nominated Supervisor and teaching staff to ensure policies and quality goals reflect current best practice.
• Coordinates the annual parent survey.
  
  quality@
  mentonepreschool.com.au

• Supports families enrolling in next year’s 4-year-old program.
• Liaises with Kingston Council’s central enrolment system and manages communication with incoming families.
• Assists with Open Day and Orientation, and works with the 3-Year-Old Enrolment Officer and staff to ensure enrolment information is accurate and up to date.

4yoenrolments@
mentonepreschool.com.au

• Supports families enrolling in next year’s 3-year-old program.
• Liaises with Kingston Council’s central enrolment system and manages communication with incoming families.
• Assists with Open Day and Orientation, and works with the 4-Year-Old Enrolment Officer and staff to ensure enrolment information is accurate and up to date.
  
  3yoenrolments@
  mentonepreschool.com.au

• Leads Mentone Pre School’s fundraising and community events in collaboration with the Fundraising and Social Representatives.
• Acts as the main contact for planning and delivery, ensuring events are well organised, purposeful and spread evenly across the year.
• Works closely with the Secretary, Enrolment Officers, Publicity and Social Media Officers, and staff to help coordinate key events such as Open Day and Orientation.
  
  fundraisingandevents@
  mentonepreschool.com.au

• (Two positions – one for each age group)
• Work together with the Fundraising and Events Coordinator to plan and run fundraising and social activities that bring families together and support Mentone Pre School’s programs.
• Help organise and promote both fundraising and social events. 
• Sets up and moderates any external group chats (eg WhatsApp) to ensure they align with best practice for Mentone Pre School policies. 
• Takes the lead role communicating information or reminders to other families from the committee or staff as required.
  
  3yo-social@
  mentonepreschool.com.au
  4yo-social@
  mentonepreschool.com.au

• Promotes Mentone Pre School within the local community and keeps families informed about what’s happening.
• Publishes newsletters via Audiri
• Prepares the Annual Report.
• Updates the website, community listings and signage, and coordinates advertising for events such as Open Day and the AGM.
• Works closely with the Social Media Officer, Fundraising and Events Coordinator, and staff to ensure communication is consistent and engaging.
  
  publicity@
  mentonepreschool.com.au

• Manages Mentone Pre School’s social media presence across Facebook and Instagram.
• Creates and schedules posts that celebrate life at the Pre School, highlight upcoming events and share community updates.
• Ensures all content aligns with the Pre School’s values and communication guidelines.
• Works closely with the Publicity Officer, Fundraising and Events Coordinator, and staff to keep posts consistent, engaging and appropriate.
  
  socialmedia@
  mentonepreschool.com.au

• Helps keep Mentone Pre School’s building and outdoor spaces safe, tidy and well maintained.
• Coordinates working bee dates for the year, publicises upcoming sessions, schedules reminders and communicates tasks to families.
• Liaises with tradespeople to obtain quotes and organise repair work when required.
• This is a coordination role, no manual work is required, and attendance at every working bee is not expected.
  
  maintenance@
  mentonepreschool.com.au

• This is a great role for families wanting to get involved, learn how the Committee operates and contribute wherever help is needed.
• General Committee members provide flexible, ad-hoc support across Mentone Pre School’s operations and events. 
• They work under the guidance of relevant role leads (e.g. Secretary, Fundraising Coordinator or Enrolment Officers) to help projects run smoothly.
• Examples of support include assisting with fundraising, enrolments, publicity, reading policies, grant submissions and general administration throughout the year.
• One General Committee member nominates themselves as the lead, helping to coordinate tasks and share the workload within the group. This lead role can rotate during the year as people’s availability changes.
  
  general-committee@
  mentonepreschool.com.au